Destination Wedding Packages: The Complete Guide for Couples

Wedding Planning Essentials

Wedding Venue

Choose your location

Event Tents

Ceremony & reception

White Canopy Tent

Elegant shelter

Guest Seating

Comfort for all

Refreshments

Keep drinks cool

Evening Lighting

Set the mood

Relaxation Zone

Comfort & style

Safety Kit

Stay prepared

Why Choose a Destination Wedding Package?

A destination wedding is more than just a ceremony; it is an experience that you and your guests will cherish forever. Unlike traditional weddings, destination weddings combine the intimacy of a private celebration with the excitement of travel. The allure is undeniable: stunning backdrops, quality time with loved ones, and a stress-free planning process. However, the logistics of planning a wedding far from home can be daunting. This is where a well-structured destination wedding package becomes invaluable.

These packages are designed to bundle the most critical elements of your wedding—venue, catering, accommodation, and coordination—into a single, manageable plan. This not only simplifies your planning but often provides significant value compared to booking each component separately. For couples who love the outdoors, combining a wedding with a camping-style adventure can create a truly unique and memorable event. Imagine saying your vows under a canopy of stars, surrounded by nature, with your closest friends and family gathered around a campfire.

What's Typically Included in a Destination Wedding Package?

While specific inclusions vary by venue and provider, most comprehensive packages cover a core set of services. Understanding these components will help you compare options and identify what you truly need.

1. Venue and Ceremony Setup

The centerpiece of any package is the venue itself. This could be a beachfront resort, a mountain lodge, a vineyard, or a private estate. Many packages include the ceremony setup, such as seating, an arch or altar, and basic decorations. For a truly personalized touch, some couples opt for a canvas wall tent or a specialized event tent to create a unique, covered space that reflects their style. A white canopy tent is a classic choice for an elegant, airy feel, while a pop-up gazebo can serve as a cozy cocktail area.

2. Catering and Bar Services

Food and drink are a major part of the celebration. Packages often include a set menu, a buffet, or a certain number of appetizers and drinks. Some venues allow you to bring in your own caterer, while others have exclusive in-house teams. If you are planning a more rustic, outdoor celebration, you might consider a folding campfire grill for a casual BBQ, or a propane RV stove for a mobile cooking station. For keeping beverages cold, a high-quality camping cooler is a practical and stylish addition to your setup.

3. Accommodation for Guests

Many destination wedding packages include room blocks at a hotel or resort. This ensures your guests have a comfortable place to stay and can easily attend all events. For a more adventurous and budget-friendly option, consider recommending cabin camping or camping spots nearby. If your guests are traveling with RVs, you can direct them to luxury RV parks or affordable RV parks in the area. A year-round campground can provide a fantastic base camp for a multi-day celebration.

4. Photography and Videography

Capturing the memories is essential. Many packages include a photographer and videographer for a set number of hours. When choosing a package, review the photographer's portfolio to ensure their style aligns with your vision. A package that includes a camping drone can provide breathtaking aerial shots of your outdoor venue.

5. Coordination and Planning

A dedicated wedding coordinator is often the most valuable inclusion. They handle vendor management, timelines, and logistics, allowing you to enjoy the day stress-free. This is especially important for a destination wedding where you may not be familiar with local vendors. The coordinator can also help you navigate any national park rules or state park rules if your venue is in a protected area.

How to Choose the Right Destination Wedding Package

Selecting the perfect package requires careful consideration of your priorities, guest list, and budget. Here are key factors to evaluate:

Assess Your Guest List

The size and needs of your guest list will dictate the type of venue and package you need. A small, intimate gathering of 20 people might be perfect for a cabin camping retreat, while a larger group of 100+ will require a more robust resort or event space. Consider your guests' travel preferences and comfort levels. If many are outdoor enthusiasts, a camping and outdoors themed wedding could be a hit. If you have elderly guests or young children, you might need to prioritize accessibility and comfort.

Define Your Style and Vision

Are you dreaming of a barefoot beach ceremony, a rustic mountain lodge, or a chic vineyard? Your vision will guide you toward the right location and package. For a beach wedding, you will want a venue that offers a beach camping experience or is near a waterfront RV park. For a mountain wedding, a Rocky Mountain RV resort or a Black Hills campground could be ideal. The key is to find a package that aligns with your aesthetic.

Understand the Inclusions and Exclusions

Always ask for a detailed list of what is included and what is not. Some packages may seem comprehensive but exclude essentials like cake, flowers, or transportation. Be clear on the number of guests included in the base package and the cost for additional guests. If you are planning a multi-day event, inquire about activities like a welcome dinner or a farewell brunch. For a casual welcome party, you could set up a pop-up gazebo with a camping bar and some comfortable collapsible chairs.

Essential Gear for an Outdoor Destination Wedding

If your destination wedding involves any outdoor elements, having the right gear is crucial for comfort and safety. Here are some items to consider, whether you are planning a glamping weekend or a simple outdoor ceremony.

Shelter and Seating

Reliable shelter is non-negotiable for an outdoor event. A canopy with walls can provide protection from wind and rain, while a shade tent offers relief from the sun. For a unique and elegant setup, a outdoor canopy tent or a personalized canopy tent with your names or monogram can be a beautiful focal point. Ensure you have sturdy metal tent stakes or steel tent stakes to secure everything, especially if you are expecting wind. For guest seating, folding patio chairs or director outdoor chairs offer a blend of comfort and portability. A loveseat camping chair can be a cozy spot for the couple.

Comfort and Relaxation

Keep your guests comfortable with thoughtful additions. A rocking lawn chair or a hammock camping chair can create a relaxing lounge area. For evening comfort, a heated chair can be a luxurious touch for cool mountain or desert evenings. If you have children attending, a children's camping chair will make them feel special. A camping sofa can also provide a comfortable seating option for a lounge area.

Lighting and Ambiance

As the sun sets, lighting becomes key to setting the mood. A camping lantern or camping light can provide soft, ambient illumination. For a more festive atmosphere, consider string lights or a 12-volt LED strip light for your RV or event tent. If you are planning a campfire, always follow campfire safety rules and check for any fire bans in the area. A portable wood stove tent heater can keep a tent warm during cooler months.

Safety and Preparedness

Safety should always be a priority. A well-stocked camping first aid kit is essential for any outdoor event. Be aware of potential common camping injuries and have a plan for wilderness first aid. If your venue is remote, ensure you have a way to communicate in an emergency, such as a satellite communicator or two-way radios. It is also wise to check the weather alerts and have a backup plan for severe weather. For more tips on preparedness, review our guide on emergency preparedness for camping.

Understanding Value: Tiers and Inclusions

Destination wedding packages come in a range of tiers, from budget-friendly to luxury. It is helpful to understand what each tier generally offers so you can align your expectations with your investment.

• Entry-Level Packages: These packages typically cover the essentials: a basic ceremony setup, a simple reception space, and limited coordination. They are often ideal for smaller, more intimate weddings where you are willing to handle some details yourself. You might supplement an entry-level package with your own camping tools and supplies.
• Mid-Range Packages: These offer a more comprehensive experience, including upgraded catering options, a dedicated coordinator for the day, and a wider selection of venues. They provide a good balance of value and convenience, allowing you to enjoy the planning process without being overwhelmed.
• Premium and Luxury Packages: These are all-inclusive experiences that leave no detail overlooked. They often include high-end catering, premium bar service, luxury accommodations, and a full planning team. They may also include extras like a welcome dinner, a farewell brunch, and activities for guests. These packages are designed for couples who want a truly stress-free, once-in-a-lifetime celebration.

When comparing packages, focus on the overall value rather than just the bottom line. A mid-range package that includes a coordinator may save you significant time and stress, which is often well worth the investment. Consider what is most important to you and your partner, and choose a tier that reflects those priorities.

Frequently Asked Questions

How far in advance should we book a destination wedding package?

For popular destinations and peak seasons, it is recommended to book at least 12 to 18 months in advance. This gives you ample time to secure your preferred venue and vendors, and allows your guests to plan their travel. If you are considering a year-round campground or a popular state park, be sure to check their reservation windows, as they can fill up quickly.

Can we customize a destination wedding package?

Absolutely. Most providers are flexible and can tailor a package to your specific needs. Whether you want to add a camping bar for a casual cocktail hour, include a pop-up gazebo for shade, or arrange a hammock lounge area, do not hesitate to ask. Customization is key to making your wedding unique.

What if it rains on our wedding day?

A reputable destination wedding package will have a contingency plan for weather. This often includes an indoor backup space or a tented alternative. If you are planning an outdoor event, it is wise to invest in a tent rain fly or a canopy with walls to ensure your guests stay dry. Always discuss the weather plan with your coordinator in advance.

Are destination weddings more expensive than traditional weddings?

Not necessarily. While there are travel costs involved, destination weddings can often be more cost-effective than traditional weddings. Many packages bundle services, and you may save on decorations and venue rentals by choosing a naturally beautiful location. The key is to choose a package that fits your budget and priorities. Remember to factor in travel and accommodation for you and your guests.

What should we look for in a wedding venue?

Look for a venue that aligns with your vision, has a good reputation, and offers a transparent package. Consider the accessibility for your guests, the available amenities, and the overall atmosphere. If you are considering a natural setting, check if the venue allows outdoor tents or if you need to rent one. For a more rustic feel, a teepee or a canvas wall tent can create a unique and memorable space.